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Hybrid events: offline meets online

Online hybrid events are here to stay. Even after the 1,5 meter world. A combination of online and offline is efficient and offers plenty of marketing opportunities. We ensure that the online part runs smoothly.

With over 12 years of experience in the field, we make your online event a success. Webinar, hybrid event or product launch. With a strong image and good marketing you can focus on the content.

May I have your attention, please?

Step up the event game

With a hybrid event you spread your event across an offline and online environment. Part of your audience watches on location, while many more viewers tune in online.

A platform in your corporate identity with interactive options ensures connection. Chatting, voting on polls or calling in... how are you going to involve your audience?

  • live stream technology on location
  • live stream round table setting
  • livestream presentation
  • livestream presentation setting
  • live stream PTZ camera

The opportunities of an online hybrid event

Livestream solutions hybrid events

New marketing opportunities

You can reuse recorded content for a long time, also to promote your next event.

Lots of interaction

Focus on engagement with your audience with an online hybrid event. Tools for this include a chat, polls and Q&A.

Sustainability

The fewer people on location, the less transport is needed. This will make your event a lot more sustainable.

A greater (International) reach

You are no longer tied to a location, but can also reach people remotely. An endlessly large audience.

Efficient event

Your costs are much lower thanks to an event on a smaller scale. At the same time, your audience can more easily join remotely.

Why is an online hybrid event interesting

Choose a suitable location

Choose a location that is suitable for both physical and online participants. Make sure the location has good internet connections and that there is enough space for participants to participate both in person and online.

Choose an experienced livestream agency

To ensure that online participants experience the same quality of the event as physical participants, it is important to use professional audio and video equipment.

Ensure interaction between physical and online participants

Ensure that interaction is possible between physical and online participants, for example via live Q&As, polls or chat functions.

Prepare the speakers well

Make sure speakers are well prepared and know how to speak to mixed audiences. They must take into account both physical and online participants.

Do a technical walkthrough

Test the technology in advance to ensure everything works properly and no technical issues arise during the event.

Use a moderator

A moderator can help manage the interaction between physical and online participants and ensure that everyone feels included in the event.

Provide sufficient breaks

Make sure there are enough breaks for both physical and online participants to catch their breath and recharge their batteries. Use videos for the online participants.

Offer perks for online participants

Offer online participants perks, such as access to recorded sessions after the event or exclusive content.

Make use of social media

Use social media to promote the event and communicate with participants. Use hashtags and ask participants to join discussions online.

Share the recordings afterwards

Share the recordings of the event afterwards. Many participants enjoy watching keynote speakers again and people who missed the event can also watch it again. You can also use the material as promotion for the next hybrid event.

Conclusion

A hybrid event can be a challenge, but with these 10 tips you can ensure that your event is a success. We at Livestream Solutions can take care of everything for you so that you only have to focus on the content of the event. With our help and good preparation, you can organize a successful hybrid event.

livestream solutions project manager

Leon Toeset – Livestream technology

Want to know more?

Please contact me.
I would like to help you!

+ 31 (0)88 141 14 15

Make your hybrid event interactive with our online tools

Live chat

This is a popular form of interaction during a livestream. Viewers can type and send messages in real-time that are visible to the presenter and other viewers. The presenter can reply to these messages and answer questions, opening a direct line of communication between the presenter and the audience.

Polls and surveys:

Polls and surveys can be conducted during a livestream to gauge the audience's opinion on certain topics. This can be a way to keep the audience engaged and participate in the event.

Q&A sessions

Q&A sessions provide an opportunity for viewers to ask questions of the presenter or other speakers during the event. This can provide a more personal interaction between the presenter and the audience and can help increase audience engagement.

Social media integration

Live streams can be integrated with social media platforms such as Twitter, Facebook or Instagram. This can allow for greater audience engagement and can be a way to share the stream on other channels.

Live polls

During a livestream, live polls can be held to gauge the audience's opinion on certain topics. This can help increase audience engagement and gather feedback about the event.

By using interactive features, you can increase audience engagement with the livestream and provide a more dynamic and immersive experience.

wordclouds

A word cloud is a visual representation of the most common words the audience uses to respond to a question. This can be used to gain insight into the most important themes and ideas that are important to the public.

Quizzes and games:

Mentimeter allows presenters to create quizzes and games and play them live during the livestream. This can help keep the audience engaged and increase audience involvement.

This is how we work:

Livestream solutions -How we work- request

Request

We will receive your request and respond within a few hours. We often contact you by telephone.

Livestream solutions -How we work- proposal

Proposal

Based on your briefing and our conversation, we will make a comprehensive and clear proposal. No small print with us. 

Livestream solutions -How we work- preparation

Technical preparation

The preparation is very important. We often visit a location to ensure that everything is in place for a successful event.

Livestream solutions -How we work- preparation

Graphic preparation

Depending on which platform we use, we create a custom page in our own corporate identity, intro, outro, title bars.

Livestream solutions -How we work- broadcast

Broadcast

3, 2, 1, and action. We are live. All technical facilities are taken care of by us and we even have a helpline for viewers with problems.

Livestream solutions -How we work- evaluation

Evaluation

You will immediately receive the complete recording of the livestream, the questions asked from the chat and a viewer report with data, if applicable.

Our customers rate Livestream Solutions with an average rating of one 4,8 / 5  

  • Board table Healthy Utrecht

    “I received a number of nice reactions, the main point was that it looked very professional. Well, it's for you.”       

    Nicolien van Wees
  • Kennermerhart

    “It went really well last Thursday and I heard a lot of positive reactions 😊. Thanks also for the cooperation. You were a great team to complete this job, which was quite exciting for us.”     

    Eva Lunshof
  • Enexis

    “Thank you again for your efforts yesterday. The webinar was very well received and everything went smoothly..”     

    Kirsten Buijvoets
  • KVL

    “It was certainly a successful webinar. Collaborating with you gave us peace of mind and brings everything to the quality we strive for. Very nice. On to the next!."    

    Patricia van der Kleij
  • Province of Flevoland

    “Last Tuesday was another successful lecture. Thank you for the professional guidance.”     

  • Handelsbanken

    “It was certainly a successful webinar and we received nice responses. We will probably organize more webinars in the future and we know where to find you.”      

  • Crow

    "Thank you also for the great cooperation! Very nice how little we had to do during the event itself. The event also looked really professional!"     

    Nesaneth van Slobbe
  • gas union

    “It was indeed fun, we received great responses to the webinar.”     

  • KWS

    “We certainly had a successful webinar! We have already received a lot of enthusiastic responses, the management at the table was super satisfied and we were also very happy with how things went. Overall very happy with your contribution. It was very well organised.”     

    Joyce de Mooij
  • Troostwijk

    "As far as we are concerned, a great success. Picture and sound quality, etc., was very good. "     

    Menno Westerbrink
  • Visualfabriq

    “It turned out to be a great event! Thanks from the organization! : ). "     

    Casper Malta

    Our partners and friends

    From healthcare to IT or marketing agency: every company can score with an online event. These are some of our clients that we often work for. 

    Want to know more?

    Contact our project manager.
    She likes to brainstorm with you.